The Road User Charging Conference is a two-day international event focused on tolling, road pricing and interoperability. It brings together government ministries, road authorities, toll chargers, operators, advisers and technology providers to share policy developments, live programme updates and lessons from real-world deployment. The agenda explores the issues shaping the future of road user charging, from distance-based charging and urban road pricing to enforcement, operations, decarbonisation and cross-border interoperability.

Road User Charging Conference 2027 takes place on 2–3 March 2027 at Steigenberger Wiltcher’s, 71 Avenue Louise/Louizalaan 71, 1050 Brussels, Belgium.

The Road User Charging Conference is aimed primarily at senior practitioners, policy makers and project leaders with direct strategic, policy or operational responsibility for road user charging. Typical delegates include representatives from government ministries, road authorities, toll chargers, operators and other organisations directly involved in the sector.

To preserve the quality and relevance of the audience, delegate applications are subject to review and the organisers reserve the right to decline registrations that do not align with the event’s intended delegate profile.

Technology providers, consultants and other commercial organisations interested in participating should contact Cristina Martins at cristina.martins@akabomedia.co.uk or on +44 (0) 20 4570 5929 to discuss partnership opportunities.

The conference welcomes speaker suggestions from organisations directly involved in the policy, delivery and operation of road user charging schemes. To propose a speaker or topic for the programme, please contact Shelby Laviniere at shelby.laviniere@akabomedia.co.uk or on +44 (0) 20 4574 2466.

Commercial organisations interested in speaking opportunities should contact Cristina Martins at cristina.martins@akabomedia.co.uk or on +44 (0) 20 4570 5929 to discuss partnership options.

We work with our speakers and sponsors to make sure colleagues can attend as needed. If you require additional passes beyond those included in your existing agreement, please contact Ross Sturley at ross.sturley@akabomedia.co.uk or on +44 (0)20 8037 1775 to discuss discounted rates.

At Akabo Media we take privacy very seriously. Throughout the data collection process, all necessary steps are taken to ensure that data is used only according to the purposes that we have clearly stated.

How to contact us

FAO Database Manager. Akabo Media. GG.007, Metal Box Factory, 30 Great Guildford Street, SE1 0HS databasemanager@akabomedia.co.uk

Purposes for which information is collected

Akabo Media Ltd, our parent company, may use your data for two purposes. First, for the purpose of providing any service requested by you. Second, for the purpose of direct marketing by Akabo Media Ltd publications, events and surveys or relevant third parties on the basis of “legitimate interest”. You must actively give your consent for this at the time the information is collected.

What personal data do we collect

You do not have to give us any individual information in order to use our websites. However, if you wish to register to attend an exhibition we will collect the following personal information from you:

• Name, company email address, company postal address, telephone number, job title and employer

If you wish to register for one of our publications or another event we will collect the following information

• Name, company email address, company postal address, telephone number, job title and employer, method of payment (if applicable)

We will keep a record of any financial transaction you make with us if applicable but we do not directly collect, process or store your debit or credit card information. 

You may also choose to provide additional voluntary information in the course of your use of this website.

In addition, we may automatically collect information about the website that you came from or are going to. We also collect information about the pages of this website which you visit, IP addresses, the type of browser you use and the times you access this website. However, this information is aggregated and is not used to identify you.

We also use aggregated information so we can administer and improve our website, analyse trends, gather broad demographic information and detect suspicious or fraudulent transactions. We may pass this information to third parties.

Third party data

Akabo Media obtain the following individual information from carefully selected 3rd party data suppliers:

• Name, company email address, company postal address, telephone number, job title and employer

We will use this information to send you personalised, relevant communications which may be of interest to you. This may include information about Akabo Media publications, events and surveys or relevant third parties on the basis of “legitimate interest”

How we look after your data

We may employ the services of third party service providers to help us in certain areas, such as website hosting, registration, maintenance, call centre operation. In some cases the third party may receive your information. However, at all times, we will control and be responsible for the use of your information.

We retain your data for as long as is necessary to provide you with information on our events and publications. When you have not engaged in any way with us for 18 months we will remove your information from our database

When you allow your badge to be scanned by an exhibitor, sponsor or speaker when at any Akabo Media event, you will be providing the exhibitor, sponsor or speaker with your personal data which they may use to contact you about their products or services please be aware they may transfer this data outside of the European Economic Area for these reasons.

Your right to ‘opt out’

Under the General Data Protection Regulation (GDPR) and Data Protection Act, all data subjects have the right to ‘opt out’ of direct marketing campaigns. If you previously gave consent for data to be used and wish to opt out later, you can inform us in writing or by email via the contact details above. Data submitted via this website will then not be used for any kind of direct marketing or mailshots other than for our events and publications, or provided to third parties unless requested. If you wish to opt out of communications, view what data we hold you for or to ask for this to be removed completely please contact us.

Use of email addresses

By submitting your email address to us, you agree to allow us to use this address to notify you of any information which may be relevant to you about the Akabo Media portfolio of events and publications on the basis of “legitimate interest”, we will not send any unsolicited e-mails and you can unsubscribe at any time. This does not permit us pass your email address on to third parties. We will not make your e-mail address available to any third party at any time unless you permit us to do so.

For more information

This statement is a summary and does not represent a complete statement of intent on behalf of Akabo Media Ltd in respect of information privacy. If you require more information, please contact us with your comments and we will do our best to answer you as quickly as possible.

Yes. We work with a select number of media, association and industry partners where there is a strong audience fit and a clear opportunity to create value for both parties.

If you are interested in discussing a promotional partnership, please contact Ross Sturley at ross.sturley@akabomedia.co.uk or on +44 (0)20 8037 1775.

Eligible delegates can receive presentation slides after the event by completing the post-event survey, subject to speaker approval.

Aurora Insights, Akabo Media’s research division, also produces a separate premium intelligence report that draws on key conference themes, market developments and independent analysis. To learn more or purchase the latest edition, please contact marketing@aurorainsights.co.uk

You will always receive an acknowledgement of your booking. If you do not receive anything, please call us on (+44) 20 8037 1779 to make sure we have received your booking. Unless otherwise stated, your registration fee includes lunch, refreshments, documentation, and invaluable networking opportunities each day of the event.

Once a booking is received, payment is due in full prior to the event, otherwise you will be asked to pay by credit card on arrival before being allowed to enter. All cancellations of attendance MUST be made in writing to events@akabomedia.co.uk and will be acknowledged in writing. Once a booking is placed, no refund is possible. In the event of non-attendance NO refund will be given, and we may charge you an administration fee of £195 to cover a portion of the costs, including delegate packs, catering and associated venue costs. However, you can transfer your place to an appropriate colleague by notifying the organisers prior to the event.

Event places are based on certain entry criteria which you will find both prior to, and on, registration forms. You must adhere to this criterion before booking your place(s). We cannot accept registrations or permit entry for bookings which do not conform to our entry criteria and refunds may not be given in such cases. For example, if an event is for end-user practitioners only, solutions providers are not permitted to book the standard delegate places and alternative options for getting involved in the event will be offered.

If a booking is made at a discounted price, payment must be made before any respective deadline, otherwise payment due will revert to the standard rate. Please note that we do not distribute physical or digital slides from conference presentations. All conference materials, including detailed insights and highlights, are available exclusively through Aurora Insights’ comprehensive post-event report.

For more information about this, please contact marketing@aurorainsights.co.uk

Video or audio recording of the conference is STRICTLY PROHIBITED.

It may be necessary for reasons beyond the control of the Organiser to alter the content, timings or venue. Akabo Media does not accept liability for any transport disruption or individual transport delays and in such circumstances the normal cancellation restrictions apply. If the Organiser cancels the event due to reasons beyond their control, you will be entitled to a credit for use on any other Akabo Media event taking place within the 12 months. If you make your booking via the telephone, you are automatically adhering to our terms and conditions.